Privacy Policy

Date of publishing the Privacy Policy: May 16, 2017.

Effective date: June 01, 2017

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PRIVACY POLICY

 

This Privacy Policy constitutes an integral part of the Terms of Service provided by QUOTISS spółka z ograniczoną odpowiedzianością (“QUOTISS” or “Company”) with its registered office in Warsaw (Poland), Aleja Niepodległości no. 9/11/67 St., postal code 02-653 Warsaw, entered in the Register of Entrepreneurs, run by the District Court for the Capital City of Warsaw, XIII Commercial Department of the National Court Register, under the KRS number 0000660173, Tax Identification Number (NIP) 5213765108, share capital 450.000PLN fully paid; e-mail  contact@quotiss.com.

Definitions of the terms used in the Terms of Service apply to the Privacy Policy. Other provisions of the Terms of Service are applied accordingly. The legal basis for the Privacy Policy is in particular the Personal Data Protection Act of August 29, 1997 (consolidated text, Journal of Laws of 2016, item 922) which implemented into Polish law provisions of Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (Official Journal L 281, 23.11.1995 p. 0031–0050).

QUOTISS is committed to protecting the privacy of individuals who only visit the Company’s website (“Visitors” or “Users”) and Customers who use the Services.  This Privacy Policy describes QUOTISS privacy practices in relation to the use of the Company’s website and the related application – QUOTISS software.

If the User does not agree with this Privacy Policy, he/she is asked to refrain from using QUOTISS software.

I. PERSONAL DATA

The Customer’s Content, such as the Customer’s data, files, documents, calculations, messages, addresses, names, stored in the Customer’s Account and sub-accounts within the QUOTISS software belongs to the Customer and therefore the Customer is the subject who decides on the purposes and means of processing the above-mentioned Content, including personal data, subject to the specific provisions of this Privacy Policy.

The purpose and scope of the processed personal data of the Customer are determined by the scope of the Customer’s consents and personal data delivered by him/her to QUOTISS through QUOTISS software or by other means, in particular by email. Processing personal data of the Customer pertains particularly to his/her and their employees, subcontractors, customers first names, surnames, e-mail addresses, phone numbers, computer IP addresses, physical addresses, Account information and other data necessary for the provision of services in accordance with the Terms of Service and the Agreement. Due to the nature of Services provided through QUOTISS software, they cannot be provided anonymously. Processing the personal data of the Customer for marketing purposes requires his/her separate consent.

QUOTISS processed the Customer’s personal data particularly to create the Account, provide the Services to the Customer through QUOTISS software, identify the Customer on QUOTISS software and to communicate with the Customer.

Only authorized persons shall have the access to data collected by QUOTISS in the records. Personal data processed by QUOTISS shall not be disclosed on the initiative of QUOTISS to other persons, subject to the cases prescribed by the legal provisions or if such disclosure is necessary for QUOTISS for the purpose of rendering Services or with the Customer’s permission or if such action was signalled clearly in Terms of Service, Agreement or in QUOTISS software interface or it is necessary to protect QUOTISS’ rights.  Also, if QUOTISS decides to sell, buy, merge or reorganize its business, it may also need to disclose the Customer’s personal data for such business reasons, but will pursue relevant and proper protection of the above-mentioned data in such an event.

The Customer may choose to give other persons access to personal data of the Customer processed by QUOTISS within QUOTISS software. Their use of the Customer’s personal data will be governed by third parties’ privacy policies and terms. The Customer is fully responsible for controlling activities of his/her employees, subcontractors, customers and other persons who have the ability to access or control the Customer’s personal data processed by QUOTISS software as well as introducing internal privacy policies and terms regarding the collection and use of personal data.

The Content, in particular, the Customer’s personal data, is stored and processed in the European Union (Poland and Ireland) in accordance with this Privacy Policy.

The Customer has the right to control processing the personal data which pertains to him/her and are included in QUOTISS’ databases, in particular the right to: access his/her personal data, alter and correct them by filing such request with QUOTISS, request temporary or permanent suspension of their processing or their removal if they are incomplete, invalid, inaccurate or if they have been collected in violation of the law or they have become unnecessary to realize the purpose, for which they have been collected, object processing his/her personal data – in the cases prescribed in the legal provisions – and the right to request their removal if they become unnecessary to realize the purpose, for which they have been collected.

The provided personal data shall be stored and secured by QUOTISS in accordance with the rules prescribed in, among others, the Ordinance of the Minister of Interior and Administration of April 29, 2004 on the documentation of personal data processing and technological and organizational conditions which shall be met by devices and IT systems used for personal data processing (Journal of Laws of the Republic of Poland of 2004 No. 100, item 1024). QUOTISS cooperates with certain third parties (for example, hosting companies) to provide the Services at a satisfactory level. These third parties will access the Customer’s personal data only if it is necessary. They will perform tasks on QUOTISS behalf in compliance with privacy restrictions similar to this Privacy Policy and applicable legislation regarding personal data protection.

The Internet Service may automatically store HTTP enquiries, therefore the files containing web server logs may store data concerning the User, including the IP address of the computer sending the enquiry, the name of User’s station, if possible, date and system time of registration in the service and receipt of the enquiry, number of bytes sent by the server, information concerning User’s browser or information concerning errors which occurred by realization of the HTTP transaction.

Files containing web server logs may be analyzed for the purposes of preparing statistics concerning traffic on the website and occurring errors. The information shall be anonymous and summary of such details shall not identify particular Visitors. Web server logs may be collected for the purposes of proper administration of QUOTISS website. Only the persons authorized to administer the IT system shall have access to the data.

QUOTISS may collect geolocation data pertaining to Visitors and Customers. Such data, apart from locations provided by the Visitor and Customers individually, shall be collected automatically and shall prevent identification of the Visitor. QUOTISS shall use geolocation data for analytical and systemic purposes and shall not be shared with third parties.

II. INFORMATION SECURITY

QUOTISS  applies technological and organizational means in order to secure the processed personal data corresponding to the threats and category of data to be secured, in particular, QUOTISS  secures data against sharing with unauthorized persons, taking over by an unauthorized person, processing in violation of the law and change, loss, damage or destruction, through technical and organizational means, among others the SSL certificates shall be applied .The Users’ personal data are collected and stored on a secured server, moreover, they are secured by QUOTISS internal procedures related to processing personal data and information security policy.

In order to log in to the Account, it shall be necessary to provide relevant username and password. In order to ensure an appropriate level of security, the password for the Account shall exist on QUOTISS software only in a coded form. Furthermore, the operation of QUOTISS software shall proceed within secure https connection. Communication between the User’s device and the servers shall be encoded using the SSL (Secure Socket Layer) protocol.

At the same time, QUOTISS states that using the Internet and services provided by electronic means may pose a threat of malware breaking into User’s teleinformatic system and device, as well as any other unauthorized access to the User’s data, including personal details, by third parties. In order to minimize such threats, the User may use appropriate technical security means, e.g. using updated antivirus programs or programs securing identification of the User on the Internet. In order to obtain detailed and professional information related to the security in the Internet QUOTISS recommends taking advice from entities specializing in relevant IT services.

III. COOKIE

For the purposes of correct operation of QUOTISS Services and their improvement, QUOTISS uses Cookies support technology. Cookies are packages of information stored on the Visitor device through QUOTISS webpage /software, usually containing information corresponding to the intended use of the particular file, by means of which the Visitor uses QUOTISS software.

Usually, Cookies contain the address of the Internet service, date of publishing, a lifetime of the Cookie, unique number and additional information corresponding to the intended use of the particular file.

QUOTISS  uses two types of Cookies: session cookies, which are permanently deleted upon closing the session of the User’s browser and permanent cookies, which remain on the User’s device after closing the session until they are deleted. It is not possible to identify the User on the basis of Cookie files, whether session or permanent. The Cookie mechanism prevents collecting any personal data.

Files generated directly by QUOTISS cannot be read by other Internet services. Third-Party Cookies (i.e. Cookies provided by QUOTISS associates) may be read by an external server.

The Visitor / Customer may disable storing Cookies on his/her device in accordance with the instructions of the browser producer, but this may disable certain parts of or the entire functionality of QUOTISS software.

QUOTISS shall use own Cookies for the following purposes: authenticating the User at QUOTISS Services and preserving the Visitor/Customer session; configuration of QUOTISS software and adjusting the content of pages to the user’s preferences, such as: recognizing the User’s device, remembering settings selected by the User; Cookies ensuring security of data and use of QUOTISS software; analyses and researches of views;

QUOTISS shall use third-party Cookies for the following purposes: preparing statistics (anonymous) for the purposes of optimizing the functionality of QUOTISS software, by means of analytic tools, among others: Google Analytics (Cookies administrator: Google Inc. with its registered office in the USA).

The User may individually change Cookies settings at any time, stating the conditions of their storage, through the Internet browser settings or configuration of the service. The User may also individually delete Cookies stored on his/her device at any time in accordance with the instructions of the browser producer. Detailed information concerning Cookies support are available in the browser settings.

IV. COMPLAINTS AND REQUESTS

At the complaint or request of the person whom the personal data processed by QUOTISS concern, such a person may contact QUOTISS by email directly at contact@quotiss.com. QUOTISS will respond within 30 days at the latest.

V. CHANGES TO THE PRIVACY POLICY

QUOTISS may amend this Privacy Policy by posting its updated version on the Company’s website. The new version of Privacy Policy supersedes earlier versions. If there are material changes in QUOTISS’ privacy practices, QUOTISS will notify Visitors and Customers about it by posting a notice on the Company’s website, by email or social media pages in a reasonable time prior to the date that the changes take effect.

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