Freight Quote Follow Up Quotiss

Why Forwarders Should Always Follow Up on Freight Quotes?

Did you know that just one follow-up email on a freight quote can boost your sales results? Many freight forwarders seem to think that replying to their customers’ quote requests with a freight quote is already a great competitive advantage. And it’s not far from being true!

According to the fresh Mystery Shopper Report published by Freightos, the majority of freight forwarders have failed the test, again. Similar to last year’s results, 60% of quote requests still did not result in receiving a quote.

Well, it is indeed great if your sales team replies to all quote requests they receive – but it’s not enough. Follow-up emails to those who didn’t respond to your initial message are a must if you think of a truly efficient sales process. Follow-up is so important that the sales team should realize it even before they start sending freight quotes to clients.

The Mystery Shopper experiment also revealed that out of the 25 quotes received, only 2 (two!) companies sent a follow-up to see if the shipper was still interested in booking. That’s only 8%! In short, hardly anyone sends follow-up emails.

 

What does that mean to you?

 

There are three practical matters that are crucial for increasing the quote win ratio, which directly impacts your bottom line results:

  • Instant Quoting (sales reps need a simple tool to quickly generate freight quotes)
  • Email Integration (seamless connectivity and email tracking automation)
  • Follow-up (the feedback loop: was a quote successful or not, why?)

It means that if you do a follow-up after sending the freight quote to your customer, you are jumping right into the “8% club” of salespeople who actually do that. By following up on a freight quote, you show more interest in building a relationship with the client than the majority of whoever reached out to them. This means that just by sending follow-ups on quotes, your sales team will stand out from the competition.

 

Don’t be afraid of sending follow-ups

 

Usually, customers do not comment on the freight quotes they receive for two reasons: either they simply forgot or need some more thinking to place a booking. In both cases, we can increase their engagement by following up.

Sometimes people may feel that follow-ups will make the recipient feel stalked and angry. In practice, this is rarely the case. Usually, people feel grateful, enjoy your interest in them, and admire your persistence. Well, most of the times 😊

This is an actual reply I got lately:

“Hi, Margarita,
thank you so much for following up, because right now it is a very busy time. I would like to look into this in April.
Thank you again and I would definitely like to do a trial of Quotiss software in the future.”

Often it’s the follow-up that makes them hit ‘Reply’. Jason Zook reveals in his article that over 75% of all the deals he’s landed over the years have been a result of sending follow-ups. If you think that you can actually get yourself a chance for landing 75% more deals just by sending follow-up emails, you want to start sending them right away, don’t you?

 

How to Follow Up on Freight Quotes?

 

As you start sending the follow-ups, you immediately realize that keeping track of all the freight quotes is not as easy as you first thought. You will realize that it takes much more time than you initially expected.

At Quotiss, we understand that forwarders can’t afford to spend that much time on quoting and following-up. Automation of freight quotes and follow-ups is the best way to build an efficient sales process and increase the win ratio.

If you want to check how to automate follow-ups on freight quotes, sign up for a free trial at Quotiss, or request a demo.

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